About this Service
The displayed price and timeline are indicative, based on our experience with comparable projects. We discuss the scope, final cost and delivery schedule for each project individually.
UITOP designs mobile workforce software for employees who need to check their shifts and manage workday tasks while away from a desk. We help HR product teams make a published schedule, shift details, availability and the next employee action understandable on a phone.
The first design phase follows one connected employee-facing workflow in your existing app or prototype. We review the rules your product uses, the information employees see today and the actions they can take. Those details determine which screens and states belong in the phase.
When This Service Fits
Employees can find a calendar but struggle to tell which shifts are assigned or recently changed.
A shift card omits information people need before arriving at work, such as the time, role or location.
Availability is collected, yet employees cannot tell what their submission means for scheduling.
A request or shift action appears complete on the phone before the product has confirmed its status.
Your web product has grown, and the mobile employee experience needs a focused redesign around daily use.
What Your Team Receives
Review of the selected employee journey, current mobile screens and product rules.
A map of schedule, shift-detail and employee-action states within the agreed flow.
UX/UI for the selected mobile overview, schedule, shift detail and relevant action screens.
Rules for showing published, changed, pending and unavailable information where the product supports those states.
Designs for loading, empty, error and permission cases that affect the selected journey.
Reusable mobile patterns for shift cards, dates, statuses, notices and action feedback.
A clickable or functional prototype using representative employee scenarios.
Interaction notes and a review with the team implementing the product.
We confirm the roles, rules and screens included in the first phase together. A full workforce suite, planner dashboard, payroll engine, attendance calculations and app development need their own scope.
Show the Schedule People Can Act On
We map what an employee sees when opening the app: today's assignment, upcoming shifts and any change that affects their next workday. The schedule view should distinguish a published assignment from information that is still being prepared or has been updated, according to your product's rules.
For each shift, we check the details people need: date, start and end time, assigned role, work area or location, and relevant instructions. Your team confirms which fields are authoritative and which actions are available to that employee. We then test whether someone can move from a schedule summary to the right shift record on a small screen.
Handle Availability and Changes Carefully
If employees submit availability, the interface should explain what they are entering, which period it covers and what happens after saving. In some systems, an availability entry informs a planner but does not block an assignment. We use the rule your product follows and make the response to a submission visible.
For changes to an assigned shift, we define how the employee recognizes the current schedule and any next step. If your product supports open shifts, swaps or approval requests, we select the relevant action and its states with your team. We design the employee-facing behavior against the actual permissions and backend responses you provide.
Keep Different Time Figures Separate
Workforce products can show scheduled hours, tracked hours and other figures derived from employment policies. We review the definitions for the numbers included in this flow. Labels, date ranges and status messages should tell users which figure they are looking at.
Your product and HR specialists own calculations, policy rules and compliance decisions. We design how confirmed values, missing information and relevant updates appear on mobile. A prototype can illustrate the chosen interaction using sample data; it does not calculate payroll or establish an employment record.
Fit the Design Into Your Workflow
We review your app, component library, terminology and technical constraints with product and engineering. Employee scenarios guide our review: checking tomorrow's shift, opening a changed assignment or submitting availability where that feature belongs to your product. We document the decisions that depend on a manager action or system response.
Our designer can work in your current prototype, create a functional artifact in Claude or another agreed tool, or prepare Figma files. We provide behavior notes and reusable patterns in the format your development team uses. Simulated interactions are marked when we review the prototype.
UITOP's Relevant Work
UITOP redesigned Kenjo's mobile HR experience. The published case covers the Overview, scheduling, shift details and a component library. Our design work addressed the way employees find daily priorities and understand their assigned working time on a phone.
Kenjo provides relevant experience with a real HR product. Your app's scheduling, attendance and approval rules will be reviewed on their own terms before we design the selected flow.
Review the Employee Journey
We walk through the agreed scenarios with your team and check the information shown at each step. The review looks at how an employee finds a shift, reads its current details and understands the result of an action. Open questions about data, permissions or policy are recorded for the people who own those rules.
Tell us what employees have trouble doing in your mobile workforce app today. Which schedule or shift task should we examine first?
