About this Service
The displayed price and timeline are indicative, based on our experience with comparable projects. We discuss the scope, final cost and delivery schedule for each project individually.
UITOP designs and develops gym management software for fitness platforms and teams running studio operations. We work on the membership, class and staff workflows people use every day, along with the product logic and integrations needed for the agreed feature to work.
The service fits an existing gym software product that needs a working improvement or a defined new module. We start by reviewing its current records, user roles, codebase and connected systems. Then we select one workflow for design and implementation.
When This Service Fits
Staff open several views to check a member's plan, payment details, documents and current status.
A membership renewal or plan change needs clearer rules and a reliable record of what changed.
Studio managers and coaches need to see the same class schedule, with actions that match their responsibilities.
Your product already serves customers, and a new feature must fit its existing data and release process.
Your team needs UX decisions and software development in the same delivery scope.
Starting Scope and Deliverables
We focus the first engagement on one connected operational workflow. That might be membership status and account management, or class scheduling for staff and coaches. The selected workflow determines the screen list, permissions, records and development work.
Review of the current workflow, product behavior and relevant code and APIs.
Defined user scenarios, record relationships and rules for the selected feature.
UX/UI design for the agreed screens and states.
Frontend and the backend, API or data-model work included in the scope.
Reusable components and interaction details for the affected product area.
Checks for agreed roles, saved changes, failed actions and affected existing behavior.
Source code, implementation notes and a handover for your team.
We agree the acceptance scenarios with you before implementation. A full multi-location platform, migration of historical member data, native mobile app or hardware access system needs a separate scope.
Membership Records and Plan Changes
A useful member profile connects information staff need for a specific task: current membership, relevant payment details, documents and the history of changes. We define which system owns each record and what staff can view or edit under their role.
For a renewal or plan change, the product needs rules for when the new status takes effect and how it appears across the member profile and related views. We work through incomplete payments, missing data and repeated actions with your team. The implementation follows the rules included in the selected phase.
Class Scheduling for the People Who Run It
When scheduling is the chosen workflow, we define how a manager plans sessions and how a coach sees assigned classes. The interface can show the class, time, location, instructor and relevant booking or capacity information from your product.
We review the current scheduling rules before designing actions such as moving a class, changing an instructor or handling a cancellation. Each action needs an agreed effect on the schedule and any connected member records. Booking, waitlists and payment consequences enter the scope only when your product requirements and integrations support them.
Design and Development in Your Product
Our designers can work in your current prototype, create a functional artifact in Claude or another agreed tool, or prepare Figma files. We use the format your product and engineering team can review and carry forward.
Our developers inspect the selected part of the application before planning code changes. We review its components, APIs, data structures, provider connections and release constraints. Designers and engineers then check the same member or scheduling scenarios in the working product.
If the feature uses an external payment or messaging provider, we confirm the available API, current integration and ownership of each update. We define what the user sees when a provider response is pending, fails or requires a follow-up action. Specific provider work and billing logic are agreed for the phase.
UITOP's Work on AirClub
UITOP redesigned and developed AirClub, an existing B2B SaaS product for fitness and wellness studios. Our team worked on a member profile that brought membership information, payment details and documents into one view. The case also documents a weekly group-class schedule for admins and coaches, an analytics dashboard and other operational product areas.
That work gives UITOP direct experience with gym software design and engineering in an established product. We use the relevant lessons to examine the workflow and technical constraints in your product; its rules and integrations will define the implementation.
Reviewing the Working Feature
We test the agreed tasks with representative records and the roles included in the scope. For membership work, that could mean finding a member, reviewing the current status, making an authorized change and checking the saved record. For scheduling, it could mean editing a session and checking what the manager and coach can each see.
We also check the failure and permission states selected for the phase, along with existing behavior affected by the change. Your team receives the implemented feature, a record of the checks and any open dependencies for release.
Tell us about your current gym software and the task your staff need to complete. Which membership or scheduling workflow should we examine first?
